AI Tools for Schools

Free: no costFreemium: free tier available, pay for morePaid subscription: paid plan needed (may offer a trial)

• Claude

  Freemium
  School leaders

  AI assistant for writing, analysing long documents and thinking through decisions, with careful, well-structured answers.

  How schools use it: Upload your fee structure, staff handbook or CBSE circular and ask for a plain summary, risks and a draft note to parents.

  Visit websitefor Claude (opens in a new tab)

• Perplexity

  Freemium
  School leaders

  AI search engine that answers questions with up-to-date sources and citations you can check.

  How schools use it: Research recent CBSE/NEP 2020 updates or competitor schools' fees and facilities, then open the cited sources before acting on anything.

  Visit websitefor Perplexity (opens in a new tab)

• Gemini Notebook (formerly NotebookLM)

  Freemium
  School leaders

  Google's research notebook that answers questions only from documents you upload, and can create audio summaries.

  How schools use it: Load inspection reports, board circulars and policy documents into one notebook, then ask questions before management or PTA meetings.

  Visit websitefor Gemini Notebook (formerly NotebookLM) (opens in a new tab)

• Gamma

  Freemium
  School leaders

  Turns a short prompt or outline into a finished presentation, document or simple webpage in minutes. Free credits are one-time.

  How schools use it: Build orientation-day, annual-day or board-meeting decks from your bullet points, then add real school photos and your own data.

  Visit websitefor Gamma (opens in a new tab)

• Napkin AI

  Freemium
  School leaders

  Turns plain text into clear diagrams, flowcharts and infographics you can edit and export.

  How schools use it: Paste your admission process or discipline policy and get a flowchart for staff training, notice boards or parent handbooks.

  Visit websitefor Napkin AI (opens in a new tab)

• Otter.ai

  Freemium
  School leaders

  Records and transcribes meetings, then produces summaries and action items automatically.

  How schools use it: Record staff and management meetings on Zoom or Google Meet so minutes and action points are shared the same day.

  Visit websitefor Otter.ai (opens in a new tab)

• Notion AI

  Paid subscription
  School leaders

  Workspace for notes, wikis and task tracking, with built-in AI that drafts, summarises and searches your pages.

  How schools use it: Create a school operations wiki with SOPs, academic calendar and staff tasks, and let AI answer 'where is the policy for…' questions.

  Visit websitefor Notion AI (opens in a new tab)

• MagicSchool

  Freemium
  Teachers

  Teacher AI platform with ready-made tools for lesson plans, worksheets, rubrics, report comments and parent emails.

  How schools use it: Generate CBSE/ICSE-aligned lesson plans and differentiated worksheets by typing the chapter name and class, then edit for your syllabus.

  Visit websitefor MagicSchool (opens in a new tab)

• Brisk Teaching

  Freemium
  Teachers

  Chrome extension that creates quizzes, gives feedback and changes reading levels inside Google Docs, Slides and websites.

  How schools use it: Open any NCERT-related article or Google Doc and use Brisk to create a quiz or simplify text for weaker readers.

  Visit websitefor Brisk Teaching (opens in a new tab)

• Diffit

  Freemium
  Teachers

  Adapts any text, topic or link into reading passages and activities at different reading levels.

  How schools use it: Turn one science or social studies chapter into easier and harder versions for mixed-ability sections, with questions and vocabulary lists.

  Visit websitefor Diffit (opens in a new tab)

• Curipod

  Freemium
  Teachers

  Creates interactive lessons with polls, drawings and open questions that students answer live on their devices.

  How schools use it: Use in smart classrooms or computer labs for a 10-minute interactive warm-up, which works well for Classes 5–10.

  Visit websitefor Curipod (opens in a new tab)

• Wayground (formerly Quizizz)

  Freemium
  Teachers

  Game-style quizzes, lessons and flashcards with AI that builds questions from your topic or PDF.

  How schools use it: Upload a chapter PDF to create a quick revision quiz before unit tests, and assign it as homework through a link.

  Visit websitefor Wayground (formerly Quizizz) (opens in a new tab)

• Khanmigo Teacher Tools

  Free
  Teachers

  Khan Academy's AI teaching assistant for lesson plans, quiz questions, rubrics, hooks and exit tickets.

  How schools use it: Use it for maths and science lesson hooks and exit tickets, especially if your students already use Khan Academy videos.

  Visit websitefor Khanmigo Teacher Tools (opens in a new tab)

• Eduaide.Ai

  Freemium
  Teachers

  AI lesson-planning workspace with 100+ resource types such as games, graphic organisers and question sets.

  How schools use it: Build a full week's lesson resources for one chapter in a single document, then print or share it on your LMS.

  Visit websitefor Eduaide.Ai (opens in a new tab)

• Twee

  Paid subscription
  Teachers

  AI tools for English teachers that create reading, listening, vocabulary and grammar activities from any topic or video.

  How schools use it: English teachers can turn a YouTube clip or news story into comprehension questions and vocabulary exercises for spoken-English classes.

  Visit websitefor Twee (opens in a new tab)

• Google Gemini

  Freemium
  Admin & office

  Google's AI assistant for writing, summarising and research, which connects to Gmail, Docs and Drive.

  How schools use it: Schools on Google Workspace for Education get Gemini free. Use it to draft circulars, summarise long email threads and plan event logistics.

  Visit websitefor Google Gemini (opens in a new tab)

• Microsoft Copilot

  Freemium
  Admin & office

  Microsoft's free AI chat assistant for drafting, summarising, answering questions and creating images.

  How schools use it: Office staff can draft fee reminders, leave letters and notices quickly. Schools with Microsoft 365 A1/A3/A5 get Copilot Chat free.

  Visit websitefor Microsoft Copilot (opens in a new tab)

• Microsoft 365 Copilot (Education)

  Paid subscription
  Admin & office

  AI built into Word, Excel, PowerPoint, Outlook and Teams that works with your school's own files and email.

  How schools use it: For schools already on Microsoft 365, use it to analyse marks in Excel and summarise Teams meetings, but pilot a few licences first.

  Visit websitefor Microsoft 365 Copilot (Education) (opens in a new tab)

• Grammarly

  Freemium
  Admin & office

  Checks grammar, spelling and tone as you type in email, documents and browsers, with AI rewriting.

  How schools use it: Install it for office and front-desk staff so parent emails, circulars and website updates go out error-free and professional.

  Visit websitefor Grammarly (opens in a new tab)

• Google Forms

  Free
  Admin & office

  Builds online forms, surveys and self-grading quizzes, with responses collected automatically into Google Sheets.

  How schools use it: Use it for admission enquiries, parent feedback, transport requests and self-grading class tests, with results going straight into Sheets.

  Visit websitefor Google Forms (opens in a new tab)

• Zoho Forms

  Freemium
  Admin & office

  Indian-made form builder with AI form creation, PDF-to-form conversion, approvals and payment collection.

  How schools use it: Digitise admission and fee-concession application forms with approval workflows. It works well if your school already uses Zoho Books or Zoho CRM.

  Visit websitefor Zoho Forms (opens in a new tab)

• Tally

  Freemium
  Admin & office

  Simple, attractive form builder with unlimited free forms, logic, file uploads and e-signatures.

  How schools use it: Create polished admission enquiry and event registration forms with unlimited responses, and send entries straight to Google Sheets.

  Visit websitefor Tally (opens in a new tab)

• ChatGPT

  Freemium
  Admissions & marketing

  OpenAI's general AI assistant for writing, brainstorming, image creation and answering questions.

  How schools use it: Draft admission campaign captions, parent FAQ answers and open-house invitations in English, Hindi or Telugu, then edit for your school's voice.

  Visit websitefor ChatGPT (opens in a new tab)

• Canva

  Freemium
  Admissions & marketing

  Design tool with templates and AI for posters, social posts, brochures, videos and presentations.

  How schools use it: Make admission banners, Instagram posts and prospectus pages using a brand kit. K-12 teachers can apply for free Canva for Education.

  Visit websitefor Canva (opens in a new tab)

• WhatsApp Business app

  Free
  Admissions & marketing

  Business version of WhatsApp with a business profile, catalog, quick replies, labels and an AI business agent.

  How schools use it: Set up a greeting message, quick replies for fees and admission dates, and labels like 'New enquiry' and 'Visited campus'.

  Visit websitefor WhatsApp Business app (opens in a new tab)

• Google Business Profile

  Free
  Admissions & marketing

  Your school's free listing on Google Search and Maps, with photos, updates, reviews and enquiries.

  How schools use it: Post admission updates weekly, add campus photos and reply to every review. Parents searching 'CBSE schools near me' see this first.

  Visit websitefor Google Business Profile (opens in a new tab)

• Edits (by Instagram)

  Free
  Admissions & marketing

  Instagram's free mobile video editor for Reels, with captions, templates, green screen and watermark-free export.

  How schools use it: Edit campus tour Reels, annual-day highlights and principal messages on your phone, then post directly to Instagram and Facebook.

  Visit websitefor Edits (by Instagram) (opens in a new tab)

• Meta Business Suite

  Free
  Admissions & marketing

  Manage your school's Facebook and Instagram from one place: schedule posts, reply to messages and see insights.

  How schools use it: Schedule a month of admission posts in one sitting and answer all Facebook and Instagram parent messages from one shared inbox.

  Visit websitefor Meta Business Suite (opens in a new tab)

• Buffer

  Freemium
  Admissions & marketing

  Social media scheduler for Instagram, Facebook, LinkedIn, YouTube and more, with a built-in AI writing assistant.

  How schools use it: Connect Instagram, Facebook and LinkedIn on the free plan to plan admission-season posts weekly, using AI to rewrite captions per platform.

  Visit websitefor Buffer (opens in a new tab)

• Adobe Express

  Freemium
  Admissions & marketing

  Quick design and video tool with templates and generative AI for flyers, social posts and short videos.

  How schools use it: Teachers can get a free K-12 licence with Premium features. Use it as a Canva alternative for admission flyers and event videos.

  Visit websitefor Adobe Express (opens in a new tab)